Accounting for HVAC, Plumbing & Electrical Companies

Rektio Accounting is the monthly accounting team for HVAC, plumbing and electrical companies. We keep your books in QuickBooks Online, cost every job correctly, match payroll to technician time, and give you margins by job and business unit you can actually price from.

Home services companies have accounting problems most bookkeepers never see: financed jobs, deposits that land days later and net of fees, memberships, warranty work, and technicians paid on commission or spiffs. We know how these businesses run. This is part of our outsourced accounting for founder-led companies.

Who we work with

HVAC, plumbing, electrical and drain companies with $1M to $15M in revenue
Owners who want job and business-unit margins they can trust
Companies using ServiceTitan or another field service platform alongside QuickBooks Online
Companies on QuickBooks Desktop ready to move to QuickBooks Online

What’s included every month

Monthly bookkeeping in QuickBooks Online, with every account reconciled
Job costing: labor, materials and subcontractor costs assigned to the right job and business unit
Payroll processing and timesheet matching, including commissions and spiffs
Accounts payable for supply houses and vendors, and accounts receivable follow-up
Month-end close and financial statements by business unit
Fractional controller or CFO support: pricing, cash forecasting and seasonality planning

Working with ServiceTitan companies

We work with ServiceTitan companies every month. ServiceTitan runs your field operation; QuickBooks Online is your book of record. When they don’t agree, you can’t trust your margins. Our job is to keep them telling the same story:

Job costing: payroll, supplier bills and card purchases recorded in QuickBooks Online get tied back to the right job and business unit, so margins aren’t overstated
Deposits: card batches, financing payouts and processing fees matched to the bank, so undeposited funds don’t pile up
Clean QBO: a chart of accounts and class structure that mirror your business units, so reports in both systems line up

Read more in our post on HVAC accounting services.

How pricing works

Monthly service starts at $1,500/month and is scoped to your business: transaction volume, number of entities, payroll, and the level of support you need.

Behind on your books? Catch-up or cleanup work is a separate one-time project, scoped and billed before your monthly service starts. Your monthly fee covers ongoing work only.

Frequently asked questions

Who does accounting for HVAC and plumbing companies?

Rektio Accounting provides monthly bookkeeping, job costing, payroll and fractional controller services for HVAC, plumbing and electrical companies across the United States, working in QuickBooks Online.

Do you work with ServiceTitan companies?

Yes. We work with ServiceTitan companies every month and keep job costing, deposits and QuickBooks Online clean so both systems tell the same story.

Why don't my ServiceTitan deposits match the bank?

Deposits usually differ because card batches settle days later, processors deduct fees, and financing companies pay net of their fees. We match each deposit to its payments and record the fees so the bank and books agree.

How do I get accurate job costing?

Accurate job costing means every labor, material and subcontractor cost is assigned to a job. We tie those costs in QuickBooks Online back to the job and business unit every month.

How much does accounting cost for a home services company?

Rektio Accounting’s monthly service starts at $1,500 per month, scoped to your transaction volume, number of business units, payroll and service level.

We're on QuickBooks Desktop. Can you help?

Yes. Our monthly service runs in QuickBooks Online, and we help you move from QuickBooks Desktop as part of getting started.

Talk to Rektio Accounting

Want margins by job and business unit you can actually price from?

Call (463) 215-0968 or contact us to scope your monthly service. Rektio Accounting (Rektio, LLC) started in 2018, is based in Fishers, Indiana, and works with clients across the United States.

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